Limo Dispatching Features | Cloud Limo Manager

Every Feature You Need To Run a Chauffeured Transportation Business

No starter tier. No premium tier. No add-ons. Reservations, dispatch, fleet, drivers, customers, payments, and reports — included from day one, $0/month.

Reservations and Dispatch in One Live Board

Every reservation — phoned in, booked online, sent by an affiliate, or entered by your night dispatcher — lands in one live board. Drag a trip onto a driver. Drag a vehicle onto a slot. See conflicts the second they happen.

Color-coded trips by service type, status, and driver

Real-time conflict detection for double-booked drivers or vehicles

One-click duplicate for round trips and recurring corporate runs

Run sheets generated automatically — printable or pushed to driver phones

Live trip status: assigned, en route, on-location, passenger on board, completed

Affiliate dispatch with farm-in and farm-out tracking

Track Every Vehicle From Purchase To Trade-In

A profile for every sedan, SUV, stretch limo, sprinter van, motorcoach, and party bus. Mileage logs, fuel records, registration renewals, DOT inspections, and maintenance reminders — all in one place.

Vehicle class library (Executive Sedan, Luxury SUV, Stretch, Sprinter, Motorcoach, Party Bus)

Maintenance schedule by mileage or calendar

Fuel and odometer logs

Document storage for registration, insurance, and inspections with expiry alerts

DOT and CDL document tracking

Vehicle assignment history per driver

A Run Sheet, a Map, and a Tip Prompt — On Every Driver's Phone

Give every chauffeur their day, their navigation, their passenger contact info, and a one-tap way to capture tips and signatures. No more printed run sheets. No more “what is the address again” calls.

Mobile run sheet with the full day's trips

Turn-by-turn navigation handoff to Apple Maps, Google Maps, or Waze

Trip status updates with one tap (En Route, On-Location, POB, Completed)

Digital signature capture for corporate runs

Tip capture at drop-off with split rules per chauffeur

Hours-of-service log for DOT-regulated operators

A Booking Widget On Your Site That Actually Converts

Embed a branded reservation widget anywhere on your website. Customers pick a vehicle class, see an instant quote, and book in under sixty seconds — on desktop or mobile.

One-line embed (script tag or iframe)

Branded colors, logo, and vehicle photos

Instant pricing by trip type (Point-to-Point, Hourly, Airport Transfer, Round Trip, Wedding Package)

Vehicle class selection with photos and capacity

Real-time availability based on your fleet and existing reservations

Deposit capture at booking with the balance held on file

Mobile-first design

Quote, Confirm, Charge, and Reconcile In One Place

Send a quote in two clicks. Capture a deposit up front. Run the balance after drop-off. Add gratuity. Email a receipt. Push the deposit and the final charge to your accounting software automatically.

Quote templates for common trip types

One-click checkout link by email or SMS

Deposit-and-balance billing

Saved cards on file for repeat customers and corporate accounts

Tip and gratuity handling with chauffeur-level reporting

Refunds and adjustments tracked at the reservation level

QuickBooks Online sync

Every Passenger, Every Preference, Every PO Number

Save every traveler’s preferences, special instructions, and saved cards. Build corporate accounts with billing rules, approved cost centers, monthly statements, and travel coordinators.

Passenger profiles with preferences (preferred chauffeur, water/no-water, child seat, accessibility needs)

Corporate account hierarchy — Company → Cost Center → Traveler → Travel Coordinator

PO number and reference field requirements per account

Net-30 monthly statement billing

Saved cards and automatic billing rules

Travel coordinator portal for booking on behalf of others

Custom rate cards per corporate account

Know What Makes Money and What Does Not

See revenue by service type, driver utilization, vehicle hours, repeat customer rate, affiliate margin, and corporate account spend. Export anything to CSV or push it to QuickBooks.

Revenue dashboards by service type, vehicle class, and time period

Driver utilization and hours

Vehicle hours, mileage, and revenue-per-mile

Repeat customer and corporate account spend

Affiliate farm-in vs farm-out margin

Scheduled reports emailed to operators and accountants

QuickBooks Online export

Dispatch From a Wedding, a Hotel Lobby, or a Hospital Curb

Operators dispatch from anywhere. Drivers see their day, navigate, communicate, and close out trips from one app. iOS and Android.

Operator view: dispatch board, customer search, quote sending, payment capture

Driver view: run sheet, navigation handoff, trip status, tip capture, signature capture

Push notifications for new assignments, customer messages, and trip status changes

Offline mode for tunnel and basement coverage

Try Every Feature — Free Forever

Two minutes to sign up. Zero dollars per month. Every feature unlocked.